AIS HOLIDAYS PVT LTD conference events are a result of extensive planning and considerable research and ensure the most comprehensive travel experience. We are experienced and equipped to handle any event on a turnkey basis, right from the start to the end.
Range Of AIS HOLIDAYS Conference Services
- Event Management
- Product launches
- As Official Travel Agents (TRS- Travel Related Services)
- As ProfessionalConference Organizer (PCO) -Conference Associates Partners
- Turn Key Projects
- Exhibition Organisers
Cox &Kings has the experience and expertise to undertake planning and execution of all aspect of the Conference Management.
Pre Conference Services
- Assistance in bidding for the Conference
- Budgeting as per Organisers projection
- Negotiation and Contracting
- Programme Planning- Announcements
- Coordination with Speakers
- Marketing & Promotion (India & overseas)
- Database Search & Data Management
- E-mailers & Postage
- Telemarketing services
- Logo design & printing
- Website set-up
- Promotional Films / Powerpoints
- Sponsorships & Grants
- Ministry Approvals - protocol & liaison
- Flow Charts
- Venue Selection - Accommodation and Social Functions.
- Secretariat set-up
- Online facilities for Registration / Abstract submission
- Visa Assistance / confirmed delegates listing with Ministry of Home Affairs
- Setting up computerization management system
- Finalization of Vendors for Ancillary services.
- Audio Visual planning
- Layout plans and Exhibitor Manual
- Exhibition space selling and sponsorships
- Souveniers, posters and Conference Stationary
- Badge designing, printing and VIP cards.
- Correspondence with service suppliers to firm up services.
- Communication with participants.
- Correspondence and regular reports to the organizer.
In Conference Services
- Venue set-up - allocation of service areas
- Hall decoration & checkup for preview rooms
- Secretariat setup - staffing
- Registration set up
- Accounts counter & On spot registration
- Business center - fax / internet and photocopy facilities
- Staff allocations / briefs
- Airport facilitation desk
- Airport pick and drop
- Transport & shuttle services to Venue / Social functions/ hotel
- Signage - Backdrops, indication signs, placards
- Badges distribution and Transport stickers
- Delegate kitbags and contents
- Audio Visual equipment and Technical staffing
- Video Conferencing facility for satellite selected areas.
- Hall Management -Comperes, ushers, dais plates
- Photography and video coverage.
- Simultaneous interpretation and language assistants.
- Registration and Assistance counters.
- Information and Message counters.
- Hall planning / seating arrangement
- Speeches distribution
- Documentation - in all major global languages, editing, laser, printing, translation, proof reading, photocopying, binding
- Abstract production and distribution.
- Onsite CD processing and publishing and website up-dating.
- Exhibition stalls and branding signage
- Exhibition security
- Catering and Theme functions
- Cultural shows
- Accompanying persons customized programs.
- Day tours Management and Entertainment services
- Closing ceremony - Souvenirs and Mementoes
Post Conference Services
Transfers and send offs
- Post Conference Tours
Editing and printing reports
Post Conference correspondence
Closing of accounts
Settlement of accounts
Closure of conference
Reviews and reports